You can have multiple group header sections on a report, depending on how many grouping levels you have added. When you place a calculated control that uses the Sum aggregate function in the group header, the sum is for the current group. For example, in a report that is grouped by product, use the group header to print the product name.
Use the group header to print the group name. Use a page header to repeat the report title on every page.Īt the beginning of each new group of records. The report header is printed before the page header. When you place a calculated control that uses the Sum aggregate function in the report header, the sum calculated is for the entire report. Use the report header for information that might normally appear on a cover page, such as a logo, a title, or a date. How the section is displayed when printed The following list is a summary of the section types and their uses: For example, the section in which you choose to place a calculated control determines how Access calculates the results. Understanding how each section works can helps you create better reports. The design of a report is divided into sections that you can view in the Design view. While it is possible to create “unbound” reports that do not display data, but for the purposes of this article, we’ll assume that a report is bound to a data source such as a table or query. Provide details about individual records. Overview of reports in Access What can you do with a report?Ī report is a database object that comes in handy when you want to present the information in your database for any of the following uses: Highlight data with conditional formatting If the condition is true, one result will be displayed, and if the condition is false a different result will be displayed.Note: The information in this article is intended for use only with Access desktop databases. Based on the doctor's requirements for the report, Marie must create a query on which to base the report.īecause the doctor wants all data entered for parents and guardians regardless of the data in the field, Marie must create a calculated field in the query with a function that tests the Mother, Father, and Guardian fields for a condition that is either true or false. She would also like to see the data for the fields Mother, Father, and Guardian, regardless of whether or not data is actually entered in those fields.
The doctor would like to see the patient's full name in the format Lastname, Firstname even though they are separate fields in the database. The doctor for whom she works is participating in an academic study, and she needs a report that lists the patient's name, date of birth, and the names of parents or guardians. The practice has a sophisticated database for all records and information that pertain to the practice. Marie works for a busy pediatrician's office.
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